Job Description

The Purchasing Coordinator is responsible for providing purchasing services across various locations. This role supports business colleagues throughout the purchasing process, interacts with external suppliers for indirect spend categories, resolves discrepancies, ensures continuity of supply, and maintains quality standards. The coordinator also focuses on achieving year-over-year savings, oversees supplier enrollment, manages vendor master data in SAP, and runs periodic reports to monitor key purchasing activities.

Responsibilities:

• Provide procurement services and oversight for expense and capital purchases.
• Promptly process manual purchase requisitions from other departments convert to purchase orders and communicate to suppliers and other involved stakeholders.

Track Vendor acknowledgements; update purchase orders information as needed, price, delivery etc.

Initiate master data changes to source list and Info records

• Monitor inventory levels and initiate replenishment orders for assigned products and material groups.
• Follow up with suppliers to ensure service levels are achieved
• Collaborate with accounts payable, receiving, and suppliers to research and resolve invoice issues.
• Direct supplier activities using established procedures and protocols, and develop and improve processes.
• Support sourcing initiatives for new suppliers, products, and services.
• Collaborate on cost saving projects through analysis of product specifications, volume activity, service requirements, delivery, payment terms. Make recommendations for change.
• Partner with internal business users to establish product specifications and identify qualified suppliers that provide the best value.
• Collaborate in continuous improvement projects that impact your responsibilities.
• Train business users on procurement processes including:
• Purchase requisition creation and approval process.
• New product development and process.
• Supplier enrollment process.
• Vendor Master Data Management Specialist duties:
• Review requests for new suppliers, provide guidance when similar suppliers are enrolled.
• Initiate, receive, review, and process paperwork to set up vendors in SAP enrolling them into the Approved Supplier List (ASL). Ensure required information/agreements are received from the supplier and business.
• Manage the vendor enrollment system, currently DocuSign.
• Support compliance initiatives and requirements.
• Maintain the data integrity in SAP, work with A/P vendor master to complete set up,
• Create & maintain vendor files and the formal ASL.
• Perform periodic review of inactive vendors.
• Keep certificates and Supplier surveys current, initiate request for updated information.
• Report on activity to demonstrate effective oversight of supplier information.
• Provide analytical support to Purchasing Management and business users
• Write procedures, work instructions, and work aids, update as requirements change.
• Provide coverage for Buyer Planner during extended absences
• Travel to other company sites and Vendor sites.
• Complies with the company Quality Program.
• Complies with the company Spending Authority Matrix

Qualifications:

• 3-5 years of experience in purchasing or related role with Indirect or Direct materials or services
• High school diploma or equivalent.
• Working knowledge of Microsoft Word, Outlook and Excel is required.
• Strong analytical and organizational skills.
• Excellent verbal and written communication skills.
• Accuracy and attention to detail.
• Must be motivated, detailed orientated and organized to perform duties in a timely manner and adhere to guidelines and established timeframes.

Preferred Qualifications:

• Working Knowledge of SAP is desirable.
• 5-10 years of relevant work experience
• College degree or equivalent work experience.
• Experience as a supply chain analyst: experience with excel, Tableau or related systems, knowledge of ISO 13485 standards
• Enjoys working with other to solve problems and improve processes, helpful but instructive disposition, experience in the medical device industry helpful.

Pay Rate: $29.03/hour

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